TUTORIAL

Build a Meeting Prep Assistant Agent

Learn how to create a multi-agent system using the Inkeep Visual Builder that helps you prepare for meetings by finding calendar events and researching companies.

Overview

What You'll Build

In this tutorial, you'll build a meeting prep assistant agent. When you ask "Can you help me prep for my upcoming Acme meeting?", the agent will:

Look up the meeting in your Google Calendar

Search the web to research the company

Present a comprehensive meeting prep summary

Creating the Sub Agents

Step 01

Create the meeting prep agent

Go to the Agents tab in the left sidebar, then select Create Agent.

Provide the following detail:

NameMeeting prep agent

Step 02

Configure the coordinator

The default sub agent will serve as the coordinator that orchestrates the workflow.

Click on the Default Sub Agent to configure it.

Provide the following details:

NameMeeting prep coordinator

DescriptionOrchestrate specialized agents to prepare for a meeting

Copy this Prompt

xml

Orchestrate specialized agents to prepare for a meeting.

<workflow>
1. Greet & Find Meeting:
   - Greet user, understand which company
   - Announce: "Finding meeting with [Company]..."
   - Delegate to Meeting Finder
   - VERBOSE: Summarize meeting found (date, time, participants)

2. Company Research:
   - Announce: "Researching [Company]..."
   - Delegate to Company research
   - VERBOSE: Summarize company insights (what they do, products)

3. Create Prep:
   - Announce: "Creating prep summary..."
   - Encouraging closing message
</workflow>

<rules>
- Always delegate in order: Meeting Finder → Company Research
- BE VERBOSE after each delegation returns
- Show progress and insights clearly
- Proceed automatically
</rules>

Step 03

Create the meeting finder sub agent

Drag and drop a Sub Agent block from the top left toolbar.

Configure the sub agent:

NameMeeting finder

DescriptionFind the external meeting using Google Calendar

Connect the Meeting Finder to the Coordinator.

Change relationship type from Transfer to Delegate.

Connect to Google Calendar by adding an MCP node and selecting the tool.

Prompt

xml

Find the external meeting to prep for using Google Calendar.

<workflow>
1. Search upcoming meetings for target company
2. Filter: ONLY meetings with external email domain (e.g., @nvidia.com)
3. Skip internal-only meetings entirely
4. Present first external meeting:
   - Date/time, duration
   - Title and link
   - External attendees (name + email)
   - Internal team (list all @inkeep.com emails)
5. Return to coordinator
</workflow>

<rules>
- Never mention internal meetings
- Automatically use first external meeting found
- List all internal participant emails explicitly
- Return to coordinator after finding meeting
- Do not pass in a start_time parameter
</rules>

Step 04

Create the company research sub agent

Drag another Sub Agent block onto the canvas.

Configure details:

NameCompany research

DescriptionResearch the company to understand what they do

Connect to Coordinator and set relationship to Delegate.

Connect to Web Search tool (drag MCP node, select web search).

Click Save Changes in the top right.

Prompt

xml

Research the company to understand what they do.

<workflow>
1. Exa: Scrape company website
   - Show key info found
2. Analyze:
   - What does company do?
   - Key products/services
   - Market position
3. Present summary with talking points
4. Return to coordinator
</workflow>

<rules>
- Brief explanations under 200 chars
- Show findings immediately
- Proceed automatically
</rules>

Testing Your Agent

Ensure you have at least one upcoming meeting with an external company on your Google Calendar (or create a test meeting).

Open Chat

Click Try it in the top right corner to open the chat interface.

Send Message

Test your agent by asking:

"Can you help me prep for my upcoming [company name] meeting?"

Success Criteria

Finds the meeting in your Google Calendar
Researches the company using Exa/Web Search
Presents a comprehensive meeting prep summary